Administrator: Vendor and Special Arrangements

Job description

• A matric is essential.

• 4 years of experience in Administration.

• 4 years of experience in Buying/Procurement.

• Invoice management skills, including tracking, verification, and discrepancy resolution.

• Knowledge of accounts receivable processes and vendor applications.

• Proficiency in document management systems.

• Strong record-keeping and filing skills.

• Prepare, verify, and submit new supplier registration forms online and manual submissions.

• Coordinating the compilation of required documentation, including sending out declarations of interest and documenting all responses.

• Administering the end-to-end tender acquisition process by preparing, coordinating, and sending the requireddocumentation timeously.

• Maintaining registrations and updating of renewed compliance documents on the client dashboard as required.

• Document all registrations completed and keep all key stakeholders informed of the status and location of required documents.

• Maintaining an accurate filing record of supplier information that is easily accessible by the team/department.

• Updating vendor applications for accounts receivable purposes.

• Checking and verifying invoices/documentation/information provided against standard requirements before sending invoices to clients.

• Following up on and resolving all vendor invoice-related queries and following up on invoice payments.

• Coordinating and maintaining SLAs and special arrangement clients, ensuring agreements are in place by following standard operating procedures.

• Preparing monthly recons for distribution to relevant stakeholders and confirming payment statuses.

• Adhering to and enforcing the best practice service standards, statutory, and regulatory compliance applicable to the finance function.

Requirements

• Administration

• Client Liaison

• Compliance Management

• Document Management

• Invoices

• Reconciliations

• SAP Supplier Relationship Management (SRM)

• Service Level Agreements (SLA)

• Tenders