Production Assistant

We’re looking for an ultra-organised, proactive Production Assistant to support our Production Manager and creative operations lead in keeping our studio humming across projects, departments, and deadlines. If you love the feeling of checking things off a to-do list, streamlining information between people, and making sure teams are unblocked and up to speed, this role is for you!

You’ll be the right hand to our Production Manager, helping manage our schedules, prep meetings, update Trello boards, support production reviews, and ensure nothing slips through the cracks. Your work will directly support the teams behind our most exciting work– in 3D, VR, App Development, and immersive storytelling.

Bonus superpower: If you’re familiar with creative production pipelines (like 3D, Dev, or XR), you’ll bring even more value by understanding the flow of work between departments from the get-go.

If you love behind-the-scenes orchestration and keeping complex work on track, we’d love to hear from you!

We know that people from underrepresented groups often hesitate to apply unless they meet every single requirement. If you’re excited about this role but your experience doesn’t tick every box, we’d still love to hear from you. You might be exactly who we’re looking for.

What you will do:

Your responsibilities will include, but are not limited to:

Production Support (60%)

• Prep agendas, run stand-ups & internal meetings, and take notes;
• Follow up on action items after meetings;
• Help facilitate and track creative reviews, inserting notes and actions into Trello;
• Maintain and update team schedules daily across our different departments;
• Conduct daily progress check-ins with team members;
• Monitor milestone progress and prep reviews in time;
• Support Trello board hygiene and support cross-department workflows;
• Collate questions and blockers for the Production Manager to address;

Admin and documentation (25%)

• Monitor resource allocation and flag anomalies;
• Support with the maintenance of production documentation;
• Ensure company protocols are followed and documented;
• Support with project debriefs;
• Support on- and offboarding of staff;

Special Projects and assistance (15%)

• Support live events and on-site productions as a Production Assistant;
• Coordinate online IP listings;
• Research field experts, science advisors, and training opportunities for team development;

We are looking for someone who is:

• In love with nature - Being aligned to our company’s mission is essential for this role.
• Extremely organised and calm under pressure – Able to keep an overview and manage various responsibilities simultaneously.
• Eager to learn - We do new things all the time, we’re looking for someone who is comfortable and excited about diving into the unknown.
• A proactive problem-solver – Takes initiative and can anticipate team needs.
• A super strong communicator (in-person and remote)– Able to communicate effectively with on-site and remote staff.
• A team player- Emotionally intelligent and able to work with all departments, including creative, technical, and production teams, promoting positivity and collaboration.
• Detail-oriented – Ensures smooth creative operations with minimal oversight.
• Comfortable with our tech stack - Including Google Workspace, Trello, and Social Media platforms.
• Experienced in a production and/or creative environment for a minimum of 2 years (bonus if in 3D, XR, or Live productions)
• Available for an in-person role at our offices in Johannesburg.

What we offer:

• ZAR 15,000 - ZAR 20,000, based on experience
• Unlimited Leave for our full-time staff.
• A place in our culturally rich, inclusive, and quirky team of nature-loving nerds, who are excited to welcome you into the circle.
• An inspiring and open-minded work environment, where you can contribute to our mission of reconnecting people to nature through immersive experiences.
• An annual Wellness stipend for our full-time staff to help cover any expenses necessary to stay your most balanced, healthy, and productive self.
• An annual Professional Development Program for our full-time staff, providing a budget and scheduled time during work hours to continuously develop your skills.
• Immersive team excursions throughout the year, that keep our team reconnected to nature and our mission.
• In-office coffee, tea, and a comfortable workspace in Parkhurst, Johannesburg.
• A weekly team lunch (BYOL) for good times & giggles.
• Generous time off at the end of each year to recover & recharge.

Posted on 19 Aug 11:48, Closing date 18 Sep