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Junior Tender Specialist in Cleaning, Hygiene and Pest Control Service
Remuneration: | negotiable basic salary |
Location: | Johannesburg, Bryanston |
Education level: | Diploma |
Job level: | Junior/Mid |
Type: | Permanent |
Company: | AQUEOUS CLEANING SERVICES |
Job description
Purpose of the job- Take the lead in identifying and submitting tenders under cleaning, hygiene, pest control services and general supply of goods and services.
- Provide office administration and support.
- Sourcing quotations from suppliers.
- Generating quotations, invoices and delivery notes.
Key responsibilities
Tender sourcing
- Identify and shortlist relevant tenders and RFQ’s on various platforms daily
- Clients websites
- E-tenders
- Supply chain network
- CIDB
- 115 Info and admin mailboxes
- Daily and weekend newspapers
- Client walk in centres (e.g City Power Tender Building)
- Central supplier database
- Word of mouth
- Take note of tender briefing sessions and make arrangements for suitable personnel to attend
- Evaluate tender requirements and make decisions on suitability to proceed in consultation with management
- Purchase tender documents
- Update tender tracking list and office notice board on a weekly basis
- Identify and follow up on private sector leads
- Register on relevant vendor list databases in the public and private sectors
Tender compilation
- Ensure that the following documents are relevant and up to date:
- Bank Rating and account confirmation letters
- Certified directors’ ID documents
- Certified copies of qualifications for technical teams
- Board resolution for authority to sign tender document
- Co-ordinating technical team assistance – pricing and methodology
- Compiling supporting documents
- Appointment and reference letters
- Practical completion certificates
- CIDB
- All other documents required for a successful tender / RFQ
- Provide pricing schedule in Excel format to technical teams for assistance with pricing
- Take note and incorporate additional information communicated by client during bidding period
- Bring the tender/RFQ document for review by management at least two days before closing date
Tender submission
- Submit the tender/RFQ document at the relevant location at least 24 hours before closing date. No tender/RFQ shall be submitted on the closing date
- Provide a list of prices read out at the public bid openings
- Compile a database of competitors and their pricing patterns
- Respond to tender/RFQ validity extension requests from clients
- Where applicable, obtain feedback from clients on unsuccessful tenders
- Attend bid evaluation and adjudication sessions where these are open to the public (e.g. cities of Ekurhuleni and Tshwane)
- Achieving a tender success rate of at least 40%
- Update tender tracking list
- Meeting the branch targets as per HR Planning meeting
Requirements
- Matric or relevant administrative qualification
- Relevant office administration certificate
- Supply chain qualification
Experience
- 1-3 years’ relevant experience
Knowledge
- Extension knowledge of the full spectrum tender process
- Knowledge of general office administration
Personal attributes
- Working independently and as a team member
- Innovative
- Adaptability and flexibility
- Willingness to learn
- Integrity
Skills / competencies
- Ms Office Packages (Word, Excel, PowerPoint, Outlook)
- Ability to communicate on different levels
- Sound decision making
Posted on 29 Jul 14:34, Closing date 27 Sep
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