Personal Assistant

• Diploma / NQF level 6 in Office Administration or relevant qualification
• 3-5 years experience as an executive assistant
• Experience working with finance departments, particularly in handling Purchase Orders (POs).
• Should be proficient in the MS Office Suite, especially Outlook, as the role involves supporting the Head of HR with diary management.
• Must have experience in making travel arrangements.
• Must be comfortable taking minutes and preparing Word, PowerPoint, and Excel documents.

• Create and manage the calendar for the financial year.
• Schedule meetings in all relevant stakeholders' diaries and coordinate the logistics of the meetings, including catering, travel arrangements, accommodation etc.
• Assist line manager with the management of their diary and availability to attend meeting
• Manage routine office tasks such as administration, filing, invoicing, stationery and other day-to-day support services
• Escalate urgent matters to relevant stakeholders and follow-up to provide feedback to line manager
• Ensure that all clients are treated professionally and with courtesy

• Diary management
• Filing
• Minute taking
• Office administration
• Personal assistance
• Purchase orders
• Travel arrangements