Personal Assistant

• Minimum five years’ experience in the film production and/or advertising sector
• Diary Management
• Being the first point of contact for the Executive 
• Scheduling Meetings; Internal and External
• Preparing Reports and PowerPoint Presentations
• Taking minutes in meetings
• Arranging Travel, Hotels and Transfers
• Arranging events
• Administration
• Ordering office supplies
• Answering phone calls
• Manage and run personal errands for Executive
• Manage relationship between suppliers and BlackFly TTL
• Control the budget and allocate resources
• Generate relevant Finance spreadsheets for payments and invoicing
• Quoting and Invoicing via Sage
• Liaise with accountant and providing necessary info for VAT, Invoices, etc.
• Catering arrangements for meetings/breakfast and lunch meetings as well as film shoots
• Build and develop a network of contacts and continually update. You will be required to set up and manage a CRM System

• You need to be highly motivated and able to withstand pressure as this job can be very stressful.
• Flexibility and mobility are extremely important.
• Must be available to travel.
• Must also be available to the executive after hours or weekend, where necessary.

• Must be very resourceful 
• Excellent attention to detail 
• Excellent organisation and people management skills 
• Strong command of the English language 
• Ability to prioritise and multitask efficiently 
• Strong communication skills 
• Working knowledge of Word processing, Spreadsheets and other Productivity Software Tools
• Discretion and Tact

• MS Teams
• Microsoft Office - Word, Excel, PowerPoint
• Acrobat Writer
• Sage Accounting software